Using PhishNotify on Outlook (Desktop/Web/Mobile)

[emma.waite.1 (Emma Waite)]

Using PhishNotify for Outlook

Table of Contents

• Introduction
• Reporting Emails from the Outlook Desktop Application
• Reporting Emails in Outlook Web Application (OWA)
• Reporting Emails in Outlook Mobile (iOS)
• Reporting Emails in Outlook Mobile (Android)

Introduction

PhishNotify is a tool that will allow you to report suspicious emails. It is available for Outlook on your desktop, webmail, and even the Outlook mobile app for iOS and Android. When a suspicious email is identified as one you believe to be a phishing email or potentially malicious, click the Submit Email (Fish Icon) to submit the email to your organization's security team for review. This will allow for you to safely review the message without the inherent risks of forwarding or interacting with these messages. This tool will identify both phishing simulation emails sent from your organization's security team and real phishing emails alike, and should be used consistently for any questionable email you receive.

Download a printer friendly handout version in .PDF or Word Doc format here.

Reporting Emails from the Outlook Desktop Application

To submit an email to your security team as a potential phishing message:

1. Click the Submit Email (XML) or Report Phishing (MSI) button from your Outlook ribbon.
   
   
2. A dialogue box will appear either as a pop-up (MSI) or within the body of the message (XML) confirming if this was or was not a phishing simulation email.
   
   
   
3. Click OK or the blue Continue button to confirm the submission of the email or click the X icon to cancel the submission.

Reporting Emails in Outlook Web Application (OWA)

To submit an email to your security team as a potential phishing message:

1. Tap the three dot menu in the upper right corner of the message.
2. Click the PhishNotify add-in
3. A dialogue box will appear within the body of the message confirming if this was or was not a phishing simulation email.
4. Click the blue Continue button to confirm the submission of the email or click the X icon to cancel the submission.
   
   

Reporting Emails in Outlook Mobile (iOS)

To submit an email to your security team as a potential phishing message:

1. Tap the three dot menu in the upper right corner of the message.
2. A menu will appear at the bottom of the message displaying your add-ins.
3. Tap the PhishNotify icon from the menu.
4. Click the blue Continue button to confirm the submission of the email or tap the X icon to cancel the submission.

-If emails are set to be deleted, a message “The message no longer exists” will appear. Tap the back arrow to return to your inbox.

Your email has now been successfully submitted for review.

Reporting Emails in Outlook Mobile (Android)

To submit an email to your security team as a potential phishing message:

1. Tap the three dot menu in the upper right corner of the message.
2. A menu will appear at the bottom of the message displaying your add-ins.
3. Tap the PhishNotify icon from the menu.
4. Click the blue Continue button to confirm the submission of the email or tap the X icon to cancel the submission.

Your email has now been successfully submitted for review.